Invigilators- Proctors/Exam Supervisors

Proctors and Exam Allocations

This is the module where you can create invigilator profiles by adding and saving them into the system. Displayed below is the invigilator module’s main page. You can create an invigilator record, click on the Action button, you will be presented with two options,

• an option to add new (where you will click on to add the invigilator record) and
• an option to export to excel (you can export all invigilator records to excel).

The Creation Of An Invigilator Record

Capturing An Invigilator Record into The System

When adding an invigilator to the organisation, click on the "Add New" button, the below page will open.

The data fields that are required to be captured consist of:

• Name: the name of the invigilator.
• Surname: the last name of the invigilator.
• Known as: the nickname of the invigilator.
• Email address: The email address of the invigilator.
• Mobile: the cell phone number of the invigilator.

Once all the details have been captured, click on the “Submit” button, and the record will be successfully saved, and it will be displayed on the Invigilators’ module main page. When saving you will get a pop-up notification, alerting you that the record has been created and saved.

Invigilators Display Page

Invigilators' Records Display Main Page

On the main page, the data columns displayed are:

• Surname: the last name of the invigilator
• Name: the first name of the invigilator
• Mobile: the contact number of the invigilator
• Email: the email address of the invigilator
• Known as: the nickname used by the invigilator.
• Active: an indication if the invigilator profile is active or inactive.
• Options: clicking on the options button, you are presented with a dropdown list, you can:
  • Edit: update the invigilator’s record
  • Exams: all the examinations assigned to the invigilator to proctor will be displayed on this tab.

You also have the option to filter when doing your search by entering the invigilator‘s name, surname or email address in the search section and filtering your results.

Updating Invigilator's Profile Information

Editing Invigilator Profile Details

You can make changes to the Invigilator record by clicking on the “Edit” button on the Options dropdown list. You can edit the following data fields:

• Name: the name of the invigilator
• Surname: the last name of the invigilator
• Known as: the nickname of the invigilator.
• Email address: the email address of the invigilator
• Mobile: the contact number of the invigilator

Once all the details have been updated, click on the “Submit” button to save the changes made.

The Examinations Assigned To The Invigilator

Examinations Assigned To The Invigilator To Proctor

on the invigilator record “Options” dropdown, the below page will display. All exams assigned will be displayed on this page.

The data field columns available on the invigilator exams are:

• Examination: the name of the examination
• Examination code: the code of the examination
• Examination date: the exam commencement date
• Candidates: the number of candidates registered for the exam. You can click on the candidate’s number badge to view the registered candidates’ details.
• Duration: the exam duration in hours and minutes.

ADD NEW: Assign proctor to an examination 

If you want to assign an invigilator to an exam, click on the “Add new” button. Select the exam to assign to the proctor and submit to complete the process.

Note: you can only assign a proctor to an exam that has candidates registered.

 

Assigned to an exam